Office Administrator

Blais Electric is searching for a talented, high-energy, Guelph-based organizing genius to bond all moving pieces of the business together so that everyone’s roles and the business operate smoothly.

Blais Electric creates possibility in all we do to shift what is possible in the trade industry. Over the past seven years, this growing electrical business has captured the single most 5-star ratings in the Guelph area. As we expand our services, community commitments, and team, we’re looking for the right person to help keep us focused, scheduled, and on track.

If you are curious about home improvement, happy to ask questions about electrical, and not intimidated by technical jargon, that’s a bonus!

This is a part-time position of 30 hours per week, Monday to Friday, 8:30 AM to 2 PM with some flexibility. Our ideal candidate is based in Guelph or the surrounding area.

THIS POSITION MAY BE FOR YOU, IF:

  • You are kind-hearted, patient, and committed to ensuring a positive customer experience from start to finish. If something goes awry, you dig deep into your bag of tricks to make it right.

  • You have a natural knack for organization, are intuitively able to spot inefficiencies and establish new systems, and enjoy creating a world of structure and order. If you are the type of person that always answers the phone with a smile on your face and finds joy in streamlining tasks, we want to hear from you!

  • You thrive and excel in a fast passed, ever-changing environment. You like new challenges coming your way and can pivot in the moment. 

  • You have exceptional written and oral communication skills. As the first point of contact for Blais Electric clients, it's imperative that you are able to write emails and answer phone calls efficiently, professionally, and in a friendly manner.

  • You like to hustle! You are motivated, dependable, and proactive.

  • You work well independently, but also enjoy collaboration and being part of an established team. Our ideal candidate is a natural problem-solver that knows when to check-in and when to take initiative.

  • You have access to your own computer, telephone, and home office. Ideally, you also have your own reliable mode of transportation to attend regular work meetings and run occasional errands in Guelph. We do not have a traditional brick-and-mortar office: this position works remotely most of the time.

 

RESPONSIBILITIES:

  • Customer-service: tactfully, kindly, and effectively relate with all kinds of people.

  • Learn/figure out new-to-you computer programs and apps, and make recommendations to the whole team for how to best use them.

  • Manage office administrative procedures and best practices.

  • Word-processing, creating/updating spreadsheets, maintaining databases, and scheduling programs.

  • Submit source deductions (WSIB and HST).

  • Assisting the bookkeeper with month-end by reconciling CC and bank statements.

  • Regularly invoice, process accounts payable, and follow up on accounts receivable.

  • Prioritize and triage challenges as they arise, handle multiple assignments at the same time, recover quickly from interruptions, and meet deadlines.

  • Build and maintain positive working relationships with clients and colleagues.

  • Manage sensitive/confidential information with discretion and care.

  • Anticipate and proactively deal with issues or problems before they arise.

  • Other tasks as required.

 

QUALIFICATIONS:

  • Impeccable written/oral communication and customer service skills.

  • Computer literacy with proven proficiency in MS Office (Excel, Word,), scheduling platforms, and invoicing software.

  • Strong understanding of basic financial management principles.

  • Secondary school diploma required.

  • Post-secondary courses in business are an asset.

 

TOOLS OF OUR TRADE:

Is some of this tech new to you? That’s OK! We know not everyone will come in fully familiar with this stack, and we provide support to learn on the job.

  • Housecall Pro (or equivalent Client Management System like Jobber, Service Titan, FieldEdge)

  • Quickbooks Online

  • G-Suite

 

PERKS:

Blais Electric has a glowing reputation in the community, all because of our incredible and hardworking team. We love what we do, and this enthusiasm is at the core of everything we take on.

You work from home most of the time but we require that you come to staff meetings at the shop in Guelph biweekly.

We are a living-wage leader. The salary range for this position is $22-$25 per hour based on previous work experience, plus we offer an option to opt-in to our benefits package.

 

APPLY:

Please email (patrick@blaiselectric.ca) a resume and cover letter telling us why you think you would be a great fit for our team, as well as anything else that may be important for us to know. Please include any relevant links to social media like Instagram, Facebook, LinkedIn, etc.

 

Applications that do not include both resume and cover letter will not be considered. Kindly send any questions by email. No phone calls, please.

*Application Deadline: 12:00 PM, Friday March 26, 2021. Late applications will not be considered.*

 

We want all of our employees to feel at ease bringing their whole selves to work regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We will accommodate the needs of qualified applicants on request in all parts of the hiring process.

 

Part-time hours: 30 per week

Application deadline: 2021-03-26

Expected start date: 2021-04-08

Job Types: Full-time, Permanent

Salary: $22.00-$25.00 per hour

© 2020 | Blais Electric | 519-766-2940 | info@blaiselectric.ca

Proudly serving clients in Guelph, Kitchener/Waterloo, Cambridge,

Milton, and neighbouring Southern Ontario communities.

 

Electrical Contractor Licence Number 7009865

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